PRIVACY NOTICE - SPAMHAUS
Spamhaus Technology Limited respects your privacy and is committed to protecting your personal data. This privacy notice will inform you as to how we look after your personal data when you visit our website (regardless of where you visit it from) and tell you about your privacy rights and how the law protects you.
1. Important Information and who we are
PURPOSE OF THIS PRIVACY NOTICE
This privacy notice aims to give you information on how Spamhaus Technology Limited collects and processes your personal data through your use of manage.spamhaus.com, including any data you may provide through this website when you purchase a product or service; and manage.spamhaus.com shall be referred to within this privacy notice as “our website/this website” except where otherwise stated.
This website is not intended for children and we do not knowingly collect data relating to children.
It is important that you read this privacy notice together with any other privacy notice or fair processing notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy notice supplements the other notices and is not intended to override them.
Spamhaus Technology Limited is the controller and responsible for your personal data (collectively referred to as “Spamhaus”, “we”, “us” or “our” in this privacy notice).
We have appointed a data privacy manager who is responsible for overseeing questions in relation to this privacy notice. If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact the data privacy manager using the details set out below.
Our full details are:
Full name of legal entity: Spamhaus Technology Limited, company number 05078652 of 4 Old Park Lane, Mayfair, London W1K 1QW and Englatech Inc, 20130 Lakeview Center Plaza, 400 Ashburn, VA 20147. USA
You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us
Changes to the privacy notice and your duty to inform us of changes
This version was last updated on 21 May 2018 and historic versions can be obtained by contacting us. It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.
This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.
2. The data we collect about you
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
We may collect, use, store and transfer different kinds of personal data about you which we have grouped together follows:
- Identity Data includes first name, last name, and username or similar identifier.
- Contact Data includes billing address, delivery address, email address and telephone numbers.
- Financial Data includes bank account and payment card details.
- Transaction Data includes details about payments to and from you and other details of products and services you have purchased from us.
- Technical Data includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website.
- Profile Data includes your username and password, purchases or orders made by you, and any account preferences.
- Usage Data includes information about how you use our website, products and services.
- Marketing and Communications Data includes your preferences in receiving marketing from us and our third parties and your communication preferences.
We also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy notice.
We do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data). Nor do we collect any information about criminal convictions and offenses.
If you fail to provide personal data
Where we need to collect personal data by law, or under the terms of a contract we have with you and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with goods or services). In this case, we may have to cancel a product or service you have with us but we will notify you if this is the case at the time.
3. How is your personal data collected?
We use different methods to collect data from and about you including through:
Direct interactions. You may give us your Identity, Contact and Financial Data by filling in forms or by corresponding with us through our Get in touch area. This includes personal data you provide when you:
â€“ register for a 30-day trial or browse our services;
â€“ request a quotation through our website;
â€“ register for a free datafeed service (e.g. DROP/DQS);
â€“ create an account on our website;
â€“ subscribe to our service or publications;
â€“ request marketing to be sent to you;
â€“ report a problem with our website; or
â€“ give us some feedback.
Third parties or publicly available sources.Â We may receive personal data about you from various third parties and public sources as set out below:
Technical Data from the following parties:
â€“ analytics providers such as Google, Cloudflare based outside the EU;
â€“ Contact, Financial and Transaction Data from providers of technical, payment and delivery services such as our reseller partners based inside or outside the EU.
â€“ Identity and Contact Data from publicly available sources based inside the EU.
4. How we use your personal data
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
â€“ Where we need to perform the contract we are about to enter into or have entered into with you.
â€“ Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
â€“ Where we need to comply with a legal or regulatory obligation.
â€“ Generally we do not rely on consent as a legal basis for processing your personal data other than in relation to sending third party direct marketing communications to you via email. You have the right to withdraw consent to marketing at any time.
Purposes for which we will use your personal data
We have set out below, in a table format, a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.
Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. PleaseÂ contact usÂ if you need details about the specific legal ground we are relying on to process your personal data where there is more than one ground it has been set out here.
5. Disclosures of your personal data
We may have to share your personal data with the parties set out below for the purposes set out in the table in paragraph 4.
â€“ Internal Third Parties such as other companies in the Spamhaus group of companies acting as joint controllers and who are based in the United Kingdom and the United States and provide IT and system administration services and undertake leadership reporting.
â€“ Specific third parties such as Authorized Datafeed Vendors
â€“ Third parties to whom we may choose to sell, transfer, or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal data in the same way as set out in this privacy notice.
We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.
Promotional offers from us
We may use your Identity, Contact, Technical, Usage and Profile Data to form a view on what we think you may want or need, or what may be of interest to you. This is how we decide which products, services and offers may be relevant for you.
You may receive marketing communications from us if you have requested information from us or purchased goods or services from us and, in each case, you have not opted out of receiving that marketing.
We will seek your express opt-in consent before we share your personal data with any company outside the Spamhaus group of companies for marketing purposes (i.e â€œÃ‹Å“Updates & Improvementsâ€™). Note: If you have signed up for a free trial or are an exiting customer then authorized datafeed vendors will contact you in order to enable the trial or subscription, if you sign up then communication for this purpose (i.e. â€œÃ‹Å“Technical Bulletinsâ€™) then consent to be contacted is implicit and necessary.
You can ask us or third parties to stop sending you marketing messages by following the opt-out links on any marketing message sent to you or by contacting us at any time.
Where you opt out of receiving these marketing messages, this will not apply to personal data provided to us as a result of a product/service purchase, product/service experience or other transactions.
Change of Purpose
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, pleaseÂ contact us.
If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
6. International transfers
Some of our Authorized Datafeed Vendors are based outside the European Economic Area (EEA) so their processing of your personal data will involve a transfer of data outside the EEA.
Whenever we transfer your personal data out of the EEA, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:
â€“ We will only transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data by the European Commission.
â€“ Where we use certain service providers, we may use specific contracts approved by the European Commission which give personal data the same protection it has in Europe.
â€“ Where we use providers based in the US, we may transfer data to them if they are part of the Privacy Shield which requires them to provide similar protection to personal data shared between the Europe and the US.
PleaseÂ contact usÂ if you want further information on the specific mechanism used by us when transferring your personal data out of the EEA.
PleaseÂ contact usÂ if you want further information on the specific mechanism used by us when transferring your personal data out of the EEA.
7. Data security
Our security measures include industry standard practices such as:
â€“ Encryption of data.
â€“ Cyber security assessments of all service providers who may handle your personal data.
â€“ Security controls which protect against unauthorized access.
Keeping your credentials safe
Where we have given you (or where you have chosen) a password which enables you to access certain parts of our website, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
We have an internal policy in place to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
8. Data retention
How long will you use my personal data for?
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
By law we have to keep basic information about our customers (including Contact, Identity, Financial and Transaction Data) for six years after they cease being customers for tax purposes.
9. Your legal rights
Under certain circumstances, you have rights under data protection laws in relation to your personal data. If you wish to exercise any of your rights please contact us. More information is available at https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/
Legitimate InterestÂ means the interest of our business in conducting and managing our business to enable us to give you the best service/product and the best and most secure experience. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law). You can obtain further information about how we assess our legitimate interests against any potential impact on you in respect of specific activities by contacting us.
Performance of ContractÂ means processing your data where it is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into such a contract.
Comply with a legal or regulatory obligationÂ means processing your personal data where it is necessary for compliance with a legal or regulatory obligation that we are subject to.
Internal third parties:Â Other companies in the Spamhaus group of companies acting as joint controllers and who are based in the United Kingdom and the United States and provide IT and system administration services and undertake leadership reporting.
External third parties:Â
â€“ Service providers acting as processors based in the UK and outside the EU who provide IT and system administration services.
â€“ Professional advisers acting as processors including lawyers, bankers, auditors and insurers based in the UK and outside the EU who provide consultancy, banking, legal, insurance and accounting services.
â€“ HM Revenue & Customs, regulators and other authorities acting as processors based in the United Kingdom who require reporting of processing activities in certain circumstances.
Spamhaus Technology Limited
VAT registered GB 838 0761 13Back